EXAMPLE 01 / FILES & KNOWLEDGE

Files stop scattering across
personal computers and group chats

Put drawings, contracts, SOPs and operation manuals into one file and knowledge system. Below you can actually search the demo files, view version history, and see how permissions and document handover are accepted.

插画示意:图纸、文件夹、SOP 手册、版本记录与权限保护组成的文件管理场景
Illustration · not a real interface or client site
Company Files & Knowledge CenterInterface mockup · test data only · not connected to real files
Orpaon Company Workbench / File Center
Engineering · demo accountDEMO

Engineering File Library

Drawings, inspection specs and contracts accessed with department-based authorization

Department DirectoriesAuthorized

Engineering / Quality / Purchasing

Directory permissions inherited by role

Version HistoryTraceable

Revision history retained

Verify version and change notes before restoring

External SharingApproval Required

Expiry and download permissions

Formal policy configured per project

Recently Updated Files

4 demo files found
File NameOwnerUpdatedPermissionsActions
Flange-Base-Assembly-V3.dwgEngineeringToday 10:24Visible within department
Incoming-Inspection-Spec-SOP-017.pdfQualityNov 04Plant-wide read-only
Outsourcing-Purchase-Contract-0142.pdfPurchasingToday 08:55Specified members
Equipment Changeover Work InstructionProductionNov 03Shop-floor read-only

Interface actions only display simulated results on this page; your files are never read, uploaded or modified.

BEFORE / AFTER

From “it was saved somewhere” to “find it, confirm it, revoke it”

Before: documents followed individuals

  • Drawings existed in multiple versions across computers, group chats and USB drives
  • After getting a file, the shop floor still phoned to check it was the latest version
  • Outbound contracts relied on personal memory for recipients and expiry
  • After offboarding, accounts, files and edit history were hard to hand over

After: directories, permissions and versions follow rules

  • Unified directory and naming conventions by department and project
  • Search, version history and read-only permissions help verify files
  • Approval, expiry and download permissions for external sharing can be accepted
  • Offboarding account revocation and document handover follow a standard process
DELIVERY BOUNDARY

What is included, and what must be assessed separately

The following is the recommended delivery structure; it does not mean every edition includes all features out of the box. Implementation follows the selected edition, components and technical agreement.

Can serve as baseline delivery scope

  • Nextcloud deployment, storage and baseline security settings
  • Department directories, role permissions and account setup
  • Migration of files and SOPs within the agreed scope
  • BookStack knowledge structure and editing permissions
  • Training on search, version history and offboarding revocation

Requires dedicated verification or additional setup

  • Format compatibility of online document editing and preview components
  • Complex outbound approval, watermarking and download control
  • Deduplication, cleansing and automatic classification of large legacy file volumes
  • Interfaces to ERP, PLM or a unified identity platform
  • Large-file sync, cross-site access and capacity expansion
ACCEPTANCE

Accept through four concrete actions

Find a file by keyword

Use a real drawing to verify directories, search and open permissions.

Check and restore a historical version

Restore to an isolated location and confirm the version and file readability.

Verify that unauthorized access is blocked

Check permissions with shop-floor, engineering and outsourcing accounts respectively.

Complete one offboarding handover

Revoke the account, retain the documents, and check the administrator audit trail.

Next demo

Production Work Orders & Equipment Checks

Start with one work order and one equipment check, and get shop-floor records actually flowing.

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